SmartAgriHubs offers funding to digital innovation services providers. This includes the overall lifecyle for developing, seting-up, offerring, providing, testing, validating, refining as well as enhancing services for Digital Transformation and Innovation. You can receive either 70 or 100% of funding to cover your eligible costs. This shall help you to:
• Become a regional partner for innovation in the agri-food domain,
• Support preparation & realisation of Innovation Experiments for free, and/or
• Join a pan-European Innovation Network as a Node in your region
Proposed work shall be coordinated by Digital Innovations Hubs (DIHs). As we consider a “Digital Innovation Hub” as a Role of an organisation than its only purpose, all kinds of organisations could apply that aim at the set-up and offering of DIH services. The fol-lowing figure presents typical examples for innovation services SAH considers very valuable to promote digital transformation in the European Agri-Food Sectors.
Those innovation services are usually provided to teams of stakeholders that are realising so called Innovation Experiments. The strategic objective is to help those teams to lower innovation barriers, facilitate knowledge exchange as well as learn about available solutions, costs, benefits and potential pitfalls.
SmartAgriHubs organised different open calls that are designed in accordance to different activ-ities realised by established or new DIHs. The following figure provides some information about the purpose of the different SmartAgriHubs Open Calls as well as indicating the max. funding that can be requested. It starts with the question, if the team(s) that shall be supported has/have already appropriate ideas for realising an innovation experiment.
Open Call for hackathon type of activities that will contribute to the RESTART of the European Agri-Food Economy with short and medium-term impact to mitigate the effects of the COVID-19 crisis.
Open Call for Digital Innovation Hubs that are supporting the realisation of Innovation Experiments, mobilising the related stakeholders, and facilitating the access to Competence Centre related services.
The RESTART & EXPAND Open Calls were published on July, 08th 2020. The RESTART Open Call will close in 29th September 2021, 17:00 (Brussels time). The EXPAND Open Call will close in June 2022. At several deadlines during that period, batches of proposals will be evaluated and are started after each evaluation batch. This means that until the final deadline you can submit your proposal to the Open Calls, receive a response and start your project before the final deadline. The deadlines for evaluation batches are available below.
SmartAgriHubs organised two additional open calls - the RESPOND & PREPARE open calls. They are already closed and no further submission can be accepted. The projects selected in the RESPOND open call are already finalised and results were published in different webinars. The projects selected in the PREPARE open call start in mid 2021.
Next Open Call submission
You want to submit a proposal?
Please use the designated Templates for proposal preparation as presented in the Open Call fiches for the RESTART and EXPAND Open Calls. You can find in this page more information about the aim of our Open Calls.
Please use the Proposal Submission Tool to register and submit your proposal before the deadlines.
Please check the FAQ in a first instance. If you have further doubts, please use the Open Call Forum to contact the SAH Open Call team and get assistance.
The SmartAgriHubs Open Call for proposals has as a key objective to expand the existing SmartAgriHubs community network with additional stakeholders and to promote the realisation of innovation experiments. The collaboration with new and existing Digital Innovation Hubs (DIHs) and Competence Centres (CCs) shall result in a joint effort of an active and dynamic community that creates knowledge and practical experience that will ultimately facilitate and disseminate digital innovation in the agri-food domain.
Digital Innovation Hub
Digital Innovation Hubs (DIH) are support organisations that aim to make businesses more competitive by speeding up the development and uptake of digital innovations. They provide these services close to the end-users (“at working distance”) and thereby cater to the needs of agricultural producers and food processors in a specific region.
These can be (agricultural) research institutes at universities, experiment stations or farms, extension agencies or seed companies. The organisation acting as a Competence Centre may also play the role of the Digital Innovation Hub orchestrator, taking a coordinating, organising and/or an agenda setting role.
SmartAgriHubs supports this with its available team, knowledge, and tools:
• The existing DIH network in SmartAgriHubs offers collaboration with additional and new Digital Innovation Hubs to facilitate experience exchange.
- • The network of Competence Centres is helping to identify and offers the most appropriate technology related expertise required for a successful realisation of an innovation experiment.
- • Community of SMEs, startups and scaleups, helping to find promising tech suppliers, partners as well as reference end-users.
- • Flagship Innovation Experiments from SmartAgriHubs and use cases from IoF2020 serving as show cases for digitisation and innovation in the agri-food domains and
- • Excellent, well-equipped support team present in most European regions, familiar with local and sector specific challenges.
The current COVID-19 crisis and its impact on the agri-food economy has pushed the SmartAgriHubs team to design the Open Call approach responding to the needs of the sector in these critical times. We launched the RESTART and EXPAND open calls that are addressing the overall agri-food economy, making available up to 5,000,000€ funding specifically for the RESTART and EXPAND open calls. These open calls are addressing Digital Innovation Hubs that are coordinating and submitting proposals for supporting diverse stakeholders in the agri-food economy and specifically SMEs as drivers for digital innovation.
Figure 1: Overall timing of the planned open calls by SmartAgriHubs
One or more Digital Innovation Hubs (DIH) shall develop and/or deliver and validate their function as a service provider, helping agri-food companies and related stakeholders to become more competitive by improving their business, products and/or production processes.
What are the kind of projects to be funded by the SERVICE Open Call?
If selected for funding under the SERVICE the Network Open Call, the following deliverables shall be provided to SmartAgriHubs:
• Report on the available and provided DIH innovation services, their maturity level, outlining experiences, lessons learnt with respect to service provision and improvements of the DIH services.
• Organising real-world and/or online events with other DIHs, and specifically those involved in the SmartAgriHubs community, for experience exchange and development of joint collaboration schemes.
• Report on the supported stakeholders of agri-food communities and related networks, explaining the provided services and approach for delivering them to stakeholders, key achievements, the teams involved as well as effort, budget and in-kind contribution spent by directly and indirectly supported stakeholders. Detailing the business model(s) for future DIH operation.
Key results shall be presented in detail via the SmartAgriHubs Innovation Portal and specifically focus on the innovative services offered by the DIHs.
Are you eligible to the RESTART Open Call?
The funding is exclusively available to fund the efforts/costs of one or more Digital Innovation Hubs (DIHs)
Projects need to provide a description for publication via the SmartAgriHubs communication channels, specifically explaining the following:
• DIH innovation services provided as well as approach for innovative service delivery and validation
• Innovative aspects of your service provision and lessons learnt
• Involved parties, infrastructure, and places
• Supported stakeholders, networks and communities, also outlining their achievements and added value of the provided DIH(s) services
• Regional challenges, needs and opportunities with respect to digital innovation in the agri-food domain.
The proposal needs to explain a strategy for the exploitation and ownership of the DIH service delivery approach.
The major amount of funding will be assigned to the implementation of programmes by DIHs to support the realisation of Innovation Experiments. This shall specifically contribute to the expansion of the network of DIHs as well as making available new knowledge and results from digital innovation activities. The EXPAND the Network open call is specifically targeting at DIHs as the main proposers thereby facilitating the realisation of innovation experiments, while the services of CCs would be logically consumed when implementing an innovation experiment.
Proposers should take into account the following key characteristics, in order to submit an eligible proposal for the EXPAND the Network open call:
- • The funding is exclusively available for developing, maturing, and providing Digital Innovation Hub (DIH) innovation services, that are used by teams realising an innovation experiment (IE).
- • For being eligible to receive this funding, DIHs need to support one or more Innovation Experiments with their services.
- DIHs’ costs are funded with 70% (for profit organisations) or 100% (non-profit organisations).
- • Proposals shall explain the overall initiative – DIH services funded by SmartAgriHubs as well as thesupported Innovation Experiments that are not directly funded by SmartAgriHubs.
- • For balancing such initiatives in terms of efforts/budget, it is expected that the DIH part is generally not exceeding 20% of the overall effort/budget required (max. 20% budget for DIH support and 80% effort, budget or in-kind contribution for realising the Innovation Experiment).
- • One DIH could ask for a maximum of 100,000 Euro funding in total from SmartAgriHubs in one or also several proposals. A team of several DIHs could request up to 500,000 Euro for providing support services and programmes in one proposal/project.
Call for Proposals and Evaluation Procedure
In the RESTART and EXPAND Open Calls, proposals are called under a continuous submission scheme. Proposals will be evaluated after reception in varying intervals after the Open Call publishing. The deadlines for submission will be regularly announced via this Open Call website. Currently, it is planned to close the RESTART open call in September 2021 and the EXPAND open call in June 2022. The open call will be closed at an earlier date, in case the budget that is reserved for open calls in SmartAgriHubs (i.e. for this and other SAH open calls) is completely allocated.
During that period, batches of proposals will be evaluated at several deadlines and can start immediately after the proposal evaluation & selection is completed.
Proposals will be evaluated and selected by experts based on the Evaluation Criteria. To be considered for funding, your proposal must score above a certain threshold for each criterion, and above an overall threshold.
Figure 2: Timing for the RESTART and EXPAND Open Calls.
The detailed funding conditions, evaluation procedure and eligibility criteria for RESTART the Economy around Food Systems and EXPAND the Network can be found in the Open Call publications and the SmartAgriHubs Open Call Programme.
The PREPARE open call closed definitely on May 26th 2021.
The SAH Portal offers the possibility for potential proposers to connect with different organisations (DIHs, CCs, SMEs, technology providers, NGOs, farmers, etc.) through different functionalities:
- • The SAH Network gathers over 500 organisations in the agri-food and other related sectors all over Europe, identified by organisation type, sector and region. Open Call proposers and interested stakeholders are invited to register and navigate the SAH Network in the search for potential collaborators.
• Open Call proposers are welcome to check the information provided on Hackathons and Datathons that are supported by SmartAgriHubs in the scope of the RESPOND open call. This will provide some insights on regional activities, planned events and potential teams for cooperation.
- • Proposers are invited to check periodically the Open Call Forum to find support from SAH team members on solving doubts and answering questions regarding the Open Call.
Proposals can be submitted for evaluation until closure of the open call and will be evaluated in batches at regular points in time. Currently the following dates are planned for evaluating delivered batches of proposals:
• Next batch evaluation of submitted proposals: before 26th of May 2021, 17:00 (Brussels time)
• Further dates for batch evaluations in 2021 will be published a certain time after closing the previous batch evaluation.
Latest Open Call Forum Posts
RESTART Open Call - Budget calculation17 September 2021
We received some questions about cost calculation of a RESTART proposal. I would like to share our answers also in the forum. What costs are calculated for realising a hackathon type of activity? The proposal shall quantify all efforts, costs, investments, and in-kind contribution etc. in the proposal. For instance, we consider also the effort of the participants being part of this quantification. Of course, you would need to estimate an average amount of costs/day for the participants for being able to calculate that, since we assume that there is no transfer of money especially for such kind of costs. However, we consider such efforts/costs also a result when organising a hackathon. Therefore, after quantifying all those efforts/costs etc. SmartAgriHubs would fund a maximum of 20%. You might have 50,000 EUR costs for preparing the hackathon by a core team and arranging the infrastructure. 10,000 EUR equivalent to efforts of partners that e.g. helping in the preparation and providing data, while e.g. also providing 10,000 EUR for prizes, infrastructure, equipment. When assuming that you would have 100 participants, preparing themselves 3 days, joining the hackathon itself at 3 working days and having some post effort of 2 days, it would result in: 100 x (3+3+2)= 800 days = 40 person/month –> assuming costs of 4,500 EUR per person/month, it would result in 180,000 EUR. In total you would have costs of: 50,000 + 10,000 +10,000 + 180,000 = 250,000 EUR –> SAH would fund some 20% of 250kEUR = 50,000 EUR. Please be reminded that SmartAgriHubs funds only the costs of DIHs. A DIH could be realised by one or several organisations –> also by SMEs. The costs are funded by 70% or at a rate of 100% for non-profit organisations.
Clarification request - budget per DIH02 September 2021
Dear Harald, Thank you again! And sorry for my late reply! Best regards, Chiara
Clarification request - budget per DIH26 August 2021
Dear Chiara, @Innovacoop Thank you very much for your question. Yes indeed, there is an error in this table. Thank you for pointing this out. We will change this in the template. Concerning subcontractors that might also participate up to a maximum of 10% of the total funding, please add them to other direct costs. However, if there are several DIHs only the coordinating DIH will sign the contract and distribute the payments to the other DIHs. The other DIHs shall not be considered as sub-contractors and their costs shall be put in the budget table in the same way like for the coordinating DIH. I hope that this will answer your question. Best regards, Harald
Clarification request - budget per DIH25 August 2021
Dear Harald, Many thanks for your quick reply and for the further information you shared! If I may, I would have 2 more brief questions: In the Expand call fiche, there is the template budget table. Here row 6 is the sum of rows 3 and 4, but row 3 is already an addend of row ‘4. total direct costs’: is it a typo and in fact, row 6 = rows 4 + 5? Should the budget allocated to sub-contractors be included under the category ‘3. other direct costs’ of the DIH? Thank you again for your kindness! Best regards, Chiara
Clarification request - budget per DIH24 August 2021
Dear Chiara, @Innovacoop Good to hear that you had the opportunity to take some time for holidays and thank you very much for your question. Please find my answers in the following: As formulated in the EXPAND open call fiche: “SmartAgriHubs considers that proposals requesting a contribution from SmartAgriHubs between 100,000 and 500,000 Euro would allow to support the realisation of IEs projects to be addressed appropriately.” As we are not formulating it as “must” be in this range but we consider it as appropriate, there might be also room for deviation. Other amounts might be considered for funding, but would require a detailed explanation for the evaluators and need to add value. Concerning the overall minimum contribution by SAH, we are talking about funding and not total eligible costs. This could be assigned to one or more DIHs. FaQ 42 is referencing “budget/funding” as it might be similar for a non-profit organisation. In the EXPAND open call, costs of the partners that are not DIHs and realising the IE(s) are not eligible for funding (i.e. they are considered as additionally mobilised budget/effort). I hope that this will answer your questions. Best regards, Harald
Clarification request - budget per DIH23 August 2021
Dear Harald, Don’t worry, I was on holiday too. And thank you for all your answers. In this regard, I would like to ask you some further clarifications: If I have correctly understood your first answer, there is a minimum threshold (i.e. K€ 100) for the project part dedicated to the activities of the DIH(s). Therefore, if we present a project proposal where the budget dedicated to the DIH(s) is less than K€ 100 (e.g. K€ 65), the project is not eligible: is my interpretation correct? A second related question concerns what is the parameter which the minimum threshold of K€ 100 should be applied to: the total eligible budget of the activities carried out by DIH(s) or the actual total funding the DIH(s) should receive from SAH (considering that some of them could be financed by 70% and not by 100%)? The FAQ 1.42 seems to suggest that both the parameters can be used to check if the minimum threshold of K€ 100 is respected (cit. “initiatives where they expect at least some budget/funding on their side of 100 kEuro”). Finally, from your second answer regarding travel costs, it seems to me that the travel costs a DIH should bear to enable project partners in charge of IE to travel to its territory to implement the planned IE’s activities are not eligible: is my interpretation correct? Many thanks again for your constant support and patience! Best regards, Chiara
Clarification request - budget per DIH16 August 2021
Dear Chiara, @Innovacoop Thank you very much for asking. Due to some holiday, I am only able to answer your question today. Sorry for this delay. Please find my answers in the following. As we prepared the initial FAQ documents at the beginning of the call, but extended the final deadline after July 2021, there can be deviations also in the overall duration of the proposed activities. Concerning the 100kEuro the FaQ might be written in a way that it is not as easy to understand. However, in EXPAND, the minimum of 100kEuro funding is in relation to the overall activity proposed. As the open call fiche states: SmartAgriHubs considers that proposals requesting a contribution from SmartAgriHubs between 100,000 and 500,000 Euro would allow to support the realisation of IEs projects to be addressed appropriately. This funding can be requested by one DIH or several DIHs, assuming that usually a proposal is prepared by more than one DIH. You can also include travel costs required to provide DIH services. If the DIH is hiring individual experts to provide those DIH services and also pay the travel expenses, this could be included. Subcontractors can also participate, up to a maximum of 10% of the total funding of the overall proposal. I hope that this will answer your questions. Best regards, Harald